Office Administrator

Job description

• Are you excited at the prospect of joining a passionate, dedicated and forward-thinking team working towards genuinely impactful restoration, regeneration and reconnection?
• Do you have experience in process management, working with or under ISO 9001 or ISO 14001?
• Have you led or have been part of a project's delivery team?
• Do you want to use your current skills and knowledge to help make a difference?

If so, then we would love to hear from you!

We're seeking an individual to join the team on a fixed contract; initially 10-months but with the possibility to extend to permanent as the business is fast growing.

We're looking for someone with excellent time management skills and the ability to multi-task and prioritise work. The ideal candidate is someone who thrives in an office environment, with excellent written and verbal skills and the confidence to communicate effectively with a wide range of stakeholders.

The ultimate candidate will likely be proficient in Microsoft Office (specifically Excel, Word, and Outlook), appropriate IT systems, and have experience working for a family. They would also have previous experience in process management, ideally working under ISO QMS and / or EMS, but training will be provided if not.

We're looking for someone highly organised, pragmatic, and results-focused, but most importantly, you'll demonstrate a strong alignment with Belmont's core pillars; Community, Nature, and Climate.

If you don't meet every criteria that we have listed but you do have skills similar to our requirements, and want to learn, grow and build new ones, we would love to hear from you. You might be just what we are looking for.

About Us:

At Belmont, we're committed to leaving a positive impact on the land we steward. We're creating environmental and societal change through the delivery of nature-recovery projects, a nature connection program, natural capital solutions, corporate partnerships and community events across multiple sites in the UK.

As custodians of the land, we believe we can be a facilitator of meaningful change, bringing communities and businesses together to reconnect with nature, their food and each other. As the organisation enters the next growth phase with additional sites across the UK, we are looking for someone to support with day-to-day administrative and project tasks within the Belmont office and wider estate.

Key Responsibilities:

• Perform gap analysis on the business against ISO 9001 (QMS) requirements
• Create and update process documentation for ISO 9001 systems, ensuring clarity and accuracy
• Ensure processes adhere to relevant regulations and standards
• Communicate process changes and updates to stakeholders
• Work with various departments and individuals to ensure smooth process execution
• Provide training and support to users on new or updated processes
• Help attain ISO 9001 certification
• Following ISO 9001 certification, gap analysis for ISO 14001 (EMS)
• Assisting with cyber essentials (plus) & GDPR
• Reception duties (shared with our admin team) including answering phones, welcoming visitors and contractors, preparing meetings, receiving and sending mail
• Acting as a point of contact for customers, clients and suppliers over the phone and in person
• General administration including supporting departments alongside the admin team

Reporting to: COO / HR Manager

Responsible for: Office & Process Administration

• Rewards and Benefits: Competitive salary and benefits package. Salary banding is available upon request.
• Continuous learning and growth opportunities within our organisation
• Join a passionate team committed to inspiring our community, restoring nature, and providing positive climate change
• Opportunity to make a tangible impact on our environment

Recruitment Process:

Please complete the following, sending your application directly to recruitment@belmont.estate with Office Administrator Application in the subject heading:

• CV: Provide a career history with key responsibilities and achievements.
• Personal Statement: Use no more than 750 words to describe how you meet the essential relevant experience and criteria, and briefly explain what nature means to you.

Interview Stage:

• We are looking for someone to start as soon as possible, with initial recruitment ongoing for approximately four weeks. We will be interviewing candidates throughout the application process and will shorten this if the right candidate appears early in the process.
• Candidates selected for interviews will go through 1-2 stage interviews depending on the quantity of applications.
• We will begin with an introductory Teams call before conducting in-person interviews at our Belmont Estate Office.

How to apply

Ready to make a difference? Apply now to be our Office Administrator by emailing your application to recruitment@belmont.estate

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